Kendriya Vidyalaya BSF, Jodhpur

                        REVISED CHECK LIST CUM REPORT BY  LIBRARIAN IN ACCORDANCE WITH THE KVS GUIDELINES FOR SCHOOL LIBRARY AND PROCEDURE MANUAL

 

 

 

S. NO.

NEW RESOURCES/MATERIALS AVAILABILITY

(Mention Yes /No wherever applicable)

STATUS CUM DETAILS

NUMBER

SIGNATURE OF LIBRARIAN

1

NCERT

  1. CURRICULUM
  2. GUIDELINES
  3. POLICIES
  4. INSTRUCTIONS MATERIALS

CBSE

  1.  CURRICULUM
  2. GUIDELINES
  3. POLICIES
  4. INSTRUCTIONS MATERIALS

KVS

  1.  CURRICULUM
  2. GUIDELINES
  3. POLICIES
  4. INSTRUCTIONS MATERIALS

 

 

YES

NO

NO

NO

 

 

YES

YES

NO

NO

 

 

NO

YES

YES

YES

 

 

N.C.F.

 

 

 

 

 

OLD ED.

 

2

REFERENCE MATERIALS

YES

160

 

3

ENCYCLOPEDIA

YES

22

 

4

b)     MAGAZINES / PERIODICALS / JOURNALS

  (ATLEAST 25)

 

b) MULTIPLE COPIES OF  CHILDRENS MAGAZINES

YES

 

 

 

 

YES

33

 

5

NEWS PAPERS (ATLEAST 5) OUT OF WHICH 4 SHOULD BE NATIONAL AND 1 SHOULD BE REGIONAL)

 

 BUSINESS DAILY NEWSPAPERS

HINDI

ENGLISH

 

 

 

NO

03

01

 

6

MULTIMEDIA

YES

 

 

7

DIGITAL DOCUMENTS

YES

 

 

8

MAPS

NO

 

 

9

ATLAS

YES

03

 

10

RARE BOOKS ON PARTICULAR TYPES / SUBJECTS

NO

 

 

11

EXCLUSIVE EDITION OF GENERAL BOOKS & TEXT BOOKS

YES

TB-600

 

12

FICTION BOOKS

YES

2538

 

13

NON-FICTION BOOKS

YES

4266

 

14

DICTIONARIES

YES

69

 

15

AVAILABILITY OF EDUCATION CODE

YES

01

 

16

AVAILABILITY OF ACCOUNTS CODE

YES

01

 

 

 

S.NO.

IMPORTANT INFORMATION

(Mention Yes /No wherever applicable)

STATUS / DETAILS

SIGNATURE OF LIBRARIAN

1.

STATIONERY AND ADMINISTRATIVE MATERIALS (REGISTERS FILES ETC.)

 

YES

 

2.

LIBRARY ACTIVITIES AND PROMOTIONAL MATERIALS -

  1. COMPETITIONS
  2. EVENTS
  3. AWARDS
  4. NEWSLETTERS
  5. USER GUIDES
  6. POSTERS
  7. BROCHURES

 

 

 

YES

 

YES

 

YES

 

YES

 

YES

YES

 

YES

 

 

3.

IS LIBRARY BUDGET AS PER CEILING PRESCRIBED BY KVS?

YES

 

4.

LOCATION AND SPACE

  1. CENTRAL LOCATION OF LIBRARY
  2. ACCESSIBILITY AND PROXIMITY
  3. ANY NOISE DISTURBANCE
  4. SUFFICIENT LIGHTING AND VENTILATION AVAILABLE
  5.  WALL AND FURNITURE IS PAINTED WITH ATTRACTIVE, NON-REFLECTIVE AND EYE/READING FRIENDLY SHADES
  6.  AESTHETICALLY DESIGNED WALL FIXTURES, IMAGERIES AND POTTED PLANTS
  7. AIR CONDITIONER
  8. HAS LIBRARY HAS BEEN DESIGNED TO MEET THE SPECIAL NEEDS OF DIFFERENTLY ABLED LIBRARY USERS?

 

 

YES

 

YES

 

YES

 

YES

 

 

YES

 

 

 

 

YES (No potted plants)

 

 

 

NO

 

YES

 

 

 

MULTIMEDIA

  1. CHILDREN’S MULTIMEDIA (CD/DVDs)
  2. CHILDREN’S FILMS (CD/DVDs)
  3. GENERAL MULTIMEDIA REFERENCE (CD/DVDs)

 

  1. CURRICULUM BASED (CD/DVDs)
  2. OPEN SOURCE SOFTWARE PROGRAMMES/RESOURCE.
  3. DOCUMENTARIES
  4. FEATURE FILMS.

 

 

 

 

 

YES

 

 

9 CD

 

PERSONALITY DEV.- 7 CD

ENG GRAMM. – 4 CD

 

10 CD

 

DISCOVERY – 2 CD

ENCY. DRI- 10 CD

ENG. SPEAK – 2 CD

TEST CD – 3 CD

VEDIC MATH – 2 CD

CHILD EDU BANK – 1 DVD

COMP. EXAM- 3 CD

SONGS – 4 CD

SANSKRIT – 5 CD

SANSKRIT – 1 DVD

ADOL. EDU. – 2 DVD

 

 

 

DIGITAL WEB RESOURCES

  1.  DIGITAL LIBRARY DEVELOPED

 

  1.  INSTITUTIONAL REPOSITORY CREATED.

 

  1. E-JOURNALS AVAILABLE.

 

  1.  E-BOOKS AVAILABLE.

 

  1. E-CONTENT DEVELOPED AND PROCURED.

 

  1.  WEB DIRECTORIES PREPARED.

 

 

  1. WHETHER THE SAME HAS BEEN PUBLISHED ON VIDYALAYA BLOG / WEBSITES?

 

 

 

NO

 

NO

 

 

NO

 

NO

 

NO

 

 

NO

 

 

NO

 

 

OPEN EDUCATIONAL RESOURCES (OER)

 

  1. WHETHER ALL SPECIFIC DETAILS MENTIONED IN THE GUIDELINES ARE FOLLOWED?

 

 

 

 

 

 

 

 

 

YES

 

 

RESOURCES FOR DIFFERENTLY ABLED USERS

1.      FOR THE VISUALLY CHALLENGED

 

(i)                       ALL RESOURCES NAMELY BRAILLE, AUDIO FORMATS, RECORDED BOOKS AND TALKING BOOKS AVAILABLE.?

(ii)                    MAGIC PROFESSIONAL SCREEN MAGNIFIER FOR THOSE WITH LOW VISION, BRAILLE EMBOSSER WHICH TRANSLATES TEXT TO BRAILLE AND PRINTED MATERIAL, VOICE SYNTHESIZER AVAILABLE.

2.      FOR CHILDREN WITH AUTISM SPECTRUM AND OTHER DEVELOPMENTAL DISORDERS (ASD)

 

(i)                       BOOKS, PERIODICALS, CDs/DVDs AND ONLINE RESOURCES AVAILABLE.

(ii)                       LIBRARY VISUAL COMMUNICATION GUIDE AVAILABLE FOR NAVIGATION

 

 

 

 

NO

 

 

 

NO

 

 

 

 

 

 

 

 

 

 

 

 

 

NO

 

 

NO

 

 

OTHER LEARNING RESOURCES

  1.  MAPS, OLD OUTDATED COINS, PAMPHLETS, MANUSCRIPTS, MIND GAMES, STAMPS, NEWSPAPERS CLIPPING, RARE BOOKS AND HISTORICAL DOCUMENTS

 

 

NO

 

 

SPECIAL COLLECTIONS

  1. STUDENT PROJECT REPORTS/DESSERTATIONS
  2. QUESTION PAPERS.
  3. CIRCULARS RECEIVED FROM KVS, CBSE AND NCERT.
  4. DONATED BOOKS.

 

 

NO

 

NO

YES

 

YES

 

 

 

KV LIBRARY DIGITAL CONSORTIUM

 

WHETHER YOUR LIBRARY HAS BEEN INTERLINKED THROUGH A LIBRARY DIGITAL CONSORTIUM

 

NO

 

 

OTHER SPECIFIC INFORMATION/DATA

 

 

1

INTERNET/E-RESOURCES

Available

 

2

Weeding out of books done for 2015-16

 Under process

 

3

Categorizing / Classifying and Indexing

 PARTIAL CLL DONE

 

4

Open Access system & accessioning of books done as per clause 3.11 & 3.12

Followed

 

5

Books on Career guidance, counselling

Available

 

6

Books available in both English / Hindi

Yes

 

7

No. of books issued to students

02

 

8

No. of books issued to staff

05+25

 

10

Recall system of overdue books

 followed

 

11

New arrivals to be kept for a month on display

Done

 

12

Issue of one set of NCERT books to subject teachers

Done

 

13

Loss of book realized.

Done

 

14

Library cards issued to students / staff

Yes

 

15

Reading facilities in library

Comfortable

 

16

Class room library followed for primary& class library book issue register maintained

Yes

 

17

Whether sub staff is assisting the librarian.

 No

 

18

Electronic storage of information about books- E Granthalaya, bar coding & accessories as per library automation

Done

 

19

Electronic record of books issued

Done

 

20

Digitalised books

 not available

 

21

Dewey Decimal Classification (DDC) for Cataloguing and Classification followed EDITION 22 OR LATEST

YES

 

 

22

Books arranged in lockable shelves but with open access system

Yes

 

23

Magazines displayed as Magazines packs

Yes

 

24

Newspaper stand

Available

 

25

Old periodical/ magazines / newspapers /preserved and arrange date wise

Yes

 

26

Display boards with jacket covers of latest books

 available

 

27

Display of latest books magazines and periodicals

Done

 

28

Book review by students

 started in this session

 

29

Organization of book fairs (School level / Cluster level)

planned

 

 

30

Career guidance and counselling corner

available

 

31

Themes for the week and display of related material

 maintained

 

32

Compilation of materials from newspapers / magazines for various types like environment, science and technology

not done

 

33

Organizing of book quiz

done

 

34

Prizes to students who have borrowed maximum number of books.

Planned

 

35

Book club

non functional

 

36

Green library designed and fabricated

 

no

 

37

COLOUR CODING OF BOOKS FOR CLASS LIBRARIES

NOT DONE

 

38

MANAGEMENT OF MULTIMEDIA

no

 

39

AVAILABILITY OF READING CORNER

YES

 

40

PROVISION FOR HANGING LIBRARIES

YES IN PRIMERY CLASSES

 

41

PROVISION OF LIBRARY PERIODS

yes

 

42

WHETHER DEPARTMENTAL LIBRARY DEVELOPED

no

 

43

WHETHER PROPER CARE AND MAINTANANCE OF LIBRARY MATERIALS ARE BEING DONE.

YES

 

44

WHETHER SUGGESSION BOX/ REGISTERS AVAILABLE IN LIBRARY.

YES

 

45

WHETHER THE FOLLOWING REGISTERS AND FILES ARE SYSEMATICALY MAINTAINED IN LIBRARY

REGISTERS

(I)                ACCESSION REGISTER (HARD BOUND WITH THICK PAGES)

(II)              NEWSPAPER AND PERIODICALS ACCESSION REGISTER

 

(III)          MULTIMEDIA ACCESSION REGISTER

(IV)          LIBRARY CONSUMABLE ITEMS REGISTER

(V)                     FINE REGISTER

(VI)          STOCK TAKING REGISTER

  1. FILES

(I)                SUPPLY/SUBSCRIPTION ORDERS

(II)              BILLS AND RECEIPTS

(III)          OTHERS (LETTERS, LISTS OF CONDEMNED BOOKS, BINDING INDENTS, REQUIREMENTS SUBMITTED, SUGGESTIONS FOR BOOKS ETC.

 

 

 

yes

 

yes

 

yes

 

 

YES

YES

 

yes

yes

 

YES

 

 

 

 

 

 

WHETHER DUSTING OF LIBRARY BOOKS IS BEING DONE WITH VACCUM CLEANER

no

 

37

Furniture (Mention Yes/No)

  1. Comfortable wooden/metal chair with cushion.
  2. Reading tables: round/rectangular wooden/wood and metal tables which can accommodate maximum 4/6 chairs.
  3. Librarian’s table
  4. Circulation counter: designed as per the requirements
  5. Book shelves: wooden, open shelves
  6. Shelf for keeping library records.
  7. Book supports: metal/wooden
  8. Book trolley
  9. Periodical display rack: with pigeon holes to keep back volumes

 

  1. New arrival display stand (rotating/standalone models)
  2. Newspapers stand
  3. Bulletin boards
  4. Ready reference shelf
  5. Computer furniture (carrels and chairs)
  6. Property counter
  7. CD racks: lockable
  8. Suggestion box

 

 

 

50- PLASTIC CHAIRS

 

yes

 

 

 

yes

 

 

no

 

 

yes

yes

 

no

 

no

 

no

 

 

 

YES

 

 

yes

yes

 

yes

 

yes

 

 

no

 

no

 

 

 

38

Equipment

  1. Computer systems of latest configuration and with adequate power backup facilities: At least 5 in Nos.

(i)                 One (1) computer for technical processing under library automation and to process library files/documents.

(ii)               One (1) computer for providing OPAC (Online Public Access Catalogue) facility to the users to search the database and,

(iii)             Three (3) computer for providing internet access to users.

  1. Bar-code printer (for printing bar code labels)
  2. Bar-code readers (for reading the bar code labels during circulation)
  3. Scanner (for preparing digital documents)

 

  1. CD/DVD/Blue Ray readers and writers attached to the computer systems (for installing/reading multimedia discs)
  2. External hard drive (for Keeping daily backup)
  3. Photocopier (copies of the documents can be provided on payment)
  4. Audio systems: head phones to listen audio books and multimedia C.
  5. E-Readers (2) (for downloading and reading e-books)
  6. CCTV (in big libraries)
  7. Fire Alarm
  8. Ceasefire system (in the stack and reading rooms)       

 

yes

 

 

01 computer

 

 

no

 

 

no

 

yes

 

yes

no

 

no

 

 

YES

 

no

 

YES

 

no

no

no

yes

 

36.

Accession register regularly maintained with stock entry of books and regularly updated with signature of Librarian and principal

YES

 

38.

Due / Drawn slips attached to books

NO

 

37

Technical information about Library

(a)    Serial No. of books.

(b)   No. of text books.

(c)    No. of reference books.

(d)   No. of general (Fiction / Non fiction) books.

(e)    Subject wise list of books.

(f)    Class wise list of books.

(g)   Class wise list of fiction / non fiction available in library.

(h)   No. of Periodicals / magazines available along with their names and periodicity.

 

 

Displayed

 

600

 

160

 

6903

 

no

 

no

 

no

 

 

yes

 

 

Material Resources

 

  1. Collection development policy formulated.
  2. Document selection subcommittee constituted.

 

 

 

yes

 

YES

 

37

Management of Library

(a) Library Committee details

 

 

 

 

 

 

 

 

(b) Procurement of books based on natural

     interest / need of children.

(c) Continuous renewal system of books.

(d) Preparation of Budgetary provision for

      library.

(e) Library rules

 

(f) Suggestion box

 

Formed with Principal as head with 3 Teacher members who have a genuine love for books. (PRT/TGT/PGT) and 2 students from classes VII to XII. Librarian is member secretary of committee.

Done

 

Done

Done

 

fixed

 

Maintained

 

 

38

(a) Primary Library Committee

 

 

 

 

 

(b) Class Library

 

(c) Maintenance of book review note book in which student   enters name of book read, its author  and a    brief    account of content.

Committee comprising of HM, Librarian, Class Teachers, two other teachers and two students from III to V.

 

Followed

 

STARTED IN THIS SESSION

 

 

OTHER INFORMATION

REFERENCE SERVICES:

READY REFERENCE RESOURCES AVAILABLE

CURRENT AWARENESS SERVICE (CAS)

ARTICLE ALERT

LIBRARY INSTRUCTION

BIBLIOGRAPHIES AND CLASS WISE READING LIST

NEWSLETTER/BULLETINS, USER GUIDE, BROCHURES

VIRTUAL/DIGITAL REFERENCE

 

 

 

 

 

YES

 

 

YES

 

YES

 

YES

 

NO

 

 

 

YES

 

 

NO

 

 

 

 

 

 

LIBRARY BLOGS:

LIBRARY BLOG SHOULD BE CREATED  WHICH HELPS TO COLLECT, ORGANISE AND DISSEMINATE ONLINE RESOURCES FOR STUDENTS AND TEACHERS

SCHOOL WEBSITE SHOULD HAVE PAGE ON LIBRARY WITH ALL BASIC LIBRARY INFORMATION AND LINKS TO LIBRARY BLOG/WEBSITES.

 

NO

 

 

NO

 

 

 

 

 

YES

 

 

INTERNET SAFETY POLICY

WHETHER ALL DETAILS REGARDING INTERNET SAFETY POLICY AS MENTIONED UNDER CLAUSE 4.4 OF THE LIBRARY GUIDELINES IS FOLLOWED STRICTLY TO MONITOR ONLINE ACTIVITIES OF STUDENTS (MINORS AND STAFF MEMBERS)

                      WHETHER CYBER SEURITY              

                     AWARENESS PROGRAMME IS

                      CONDUCTED

 

 

 

 

WHETHER CAREER GUIDANCE AND COUNSELLING CORNERS AVAILABLE

 

YES

 

 

WHETHER READERS CLUB AS MENTIONED UNDER CLAUSE 4.7 OF THE GUIDELINES IS CONSTITUED

 

NO

 

 

NOTE – READERS CLUB SHOULD DEVELOPED AND ANNUAL ACTIVITY PLAN AS MENTIONED IN THE GUIDELINES (REFERS MODEL ANNUAL LIBRARY ACTIVITY PLAN AS GIVEN IN APPENDIX – 3)

 

 

 

 

 

WHETHER FOLLOWING LIBRARY ACTIVITY ARE CONDUCTED

A.    EXHIBITION AND DISPLAYS (ON IMPORTANT DAYS OF NATIONAL IMPORTANCE)

B.     CELEBRATIONS

C.     COMPETITIONS

D.    BOOK FAIRS

E.     EVENTS

F.      PUBLICATIONS

NOTE – BEST READER AWARD, BEST READER OF THE MONTH, BEST BOOK REVIEWER AWARD ETC. TO BE INSTITUTED.

 

 

 

 

 

 

 

YES

 

 

 

YES

 

YES

 

YES

 

YES

 

NO

 

 

YES

PLANNED FOR THIS SESSION

 

 

WHETHER AS A LIBRARIAN YOU ARE UNDER TAKING THE FOLLOWING

A.    YOUR ACTIVE ROLE IN STUDENT ASSESSMENT

B.     LIBRARY ADVOCACY PROGRAMME AND NETWORKING

 

C.     LIBRARY PROMOTION AND PUBLICITY

 

 

NOTE – ALL LIBRARIANS MUST COMPULSORILY MAINTAIN ALL COMPONENTS/RECORDS  UNDER “MONITORING AND EVALUATION” AS MENTIONED IN CHAPTER 5 OF  THE LIBRARY GUIDELINES.

 

 

 

 

 

YES

 

 

 

YES

 

 

 

YES